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(1). Aid For All Event & Meeting Planners (2). Benefits for Luxury Hotels (3). Employee Rewards & Recognition
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1: Aid For All Event & Meeting Planners
PRIVATE CLUBS | SOCIAL ORGANISATIONS | GROUP ADVENTURES | BUSINESS EVENTS
Expanding options permits regular inhouse Event Planners to consider overseas locations.
Overseas location options often prove more memorable, and have greater financial benefits.
FLIGHTS ONLY CHECK
Our flight portal offers LIVE data on availability for over 70 airlines including low cost. The platform is often used by event planners of whom instruct attending delegates where to book their flights.
GROUP TRAVEL
On our top menu TAB you can also see “GROUP TRAVEL”. This opens an inquiry form that is then distributed to our tourism partners and ground services that help us create and package your perfect itinerary.
Why Overseas Events Can Have More Impact
1. Captive Audience
When people travel abroad for an event, they are fully present.
They’re away from daily routines, work distractions, and familiar surroundings—
so they are more focused, attentive, and engaged.
2. Lasting Experiences
A trip abroad creates strong memories.
New places, cultures, and environments make the event feel special and meaningful—
leading to experiences that people remember long after it ends.
3. Higher Excitement Levels
Traveling to an international destination naturally boosts excitement.
Different scenery and a sense of adventure increase anticipation—
making participants more enthusiastic and open to new ideas.
4. From Stale to Energised
If your audience is used to the same local venues or formats, things can feel repetitive.
Taking them overseas breaks the pattern—
transforming a tired, disengaged group into energised, motivated delegates.
5. Easy to Repeat
If the overseas event is successful (and most are because of the novelty),
participants often want to do it again.
This creates built-in momentum for future events, making them easier to repeat and scale.
Key features
• All event planning professionals welcome any ideas to expand their location from a regular fixed site to one of an international location.
Contact us for a quote today. The results may just surprise you.
ADDITIONAL NOTES
More than ever, we are seeing event planners design overseas conferences where delegates are responsible in booking their own flight tickets. Having our travel on hand or even on every promotional material regarding the event makes the whole process easier, including accounting purposes.
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2: Benefits for Luxury Hotels
Partner with us and start enhancing your customer experience.
How It Works:
• Adding the travel widget to your hotel’s website not only keeps your guests engaged from start to finish, but strengthens your control over revenue.
Sequence:
Guests first reserve their room, then conveniently book their flights through the widget, and return to confirm their stay.
Result:
This seamless path prevents outside platforms or agents from redirecting business, helping the hotels retain more revenue and build a reliable, profitable booking pipeline.
Online Widget That Helps Business Hotels
1. Enhanced Pre-Visit Guest Experience
Simplifies the travel planning process directly from the hotel’s website.
International visiting guests can arrange travel details—such as flights, transfers, and local experiences—seamlessly alongside their room booking.
Reduces friction in the booking journey, helping guests start their hotel experience faster and with less stress.
2. Increased Direct Bookings
A more convenient, integrated booking process keeps users on the hotel’s website longer.
Reduces drop-offs caused by complex or fragmented travel planning.
Offering more complete booking solution prevents guests from moving to any other hotel competitor.
3. Strengthened Brand Perception
Showcases the hotel as forward-thinking, tech-savvy, and guest-centric.
Adds a premium, service-oriented touch that aligns with the expectations of luxury international travellers.
Differentiates the hotel from competitors by offering a more holistic digital experience.
4. Improved Conversion Rates
Streamlined booking steps reduce hesitation thus helping increase completion rates.
Guests are more likely to reserve, check flights and then confirm a hotel booking when travel logistics are easy and transparent.
Encourages earlier commitments from travellers who value convenience and clarity.
Helps hotels tailor future offers and marketing campaigns to better match traveler needs.
5. Effortless Integration
Simple implementation process of adding our widget complements existing hotel booking systems.
No disruption to current operations — designed to enhance, not replace, your digital guest experience.
By integrating our travel widget, you remove a key barrier for potential clients while keeping your focus where it belongs.
Adding our FREE travel widget on to a hotel webpage shouldn’t be a difficult decision.
ADDITIONAL NOTES
Hotels that don’t host our travel widget may be losing a potential 10% upscale. This is potential business that is beyond any control from the location being booked.
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3: Employee Rewards & Recognition
Workplace empowerment through a reward structure
Our widget allows discounted travel options that don’t brake the bank but does often increase the power of employee commitment.
Why Organisations Prosper
Our input delivers:
• A valued travel program experience
• Greater cameraderie, and feel good factor
• Increased work output per employee
• A fully integrated ATOL Protected booking platform for all individual and corporate travellers
Key features:
• Convience and speed of access
What value do you place on the engine that runs your organisation
Organisations and Associations That Commonly Offer Reward & Recognition Schemes
Many types of groups look for simple ways to motivate, thank, or retain their people. Travel-based reward programmes are especially popular among:
Professional associations (e.g., industry bodies, trade groups, chambers of commerce)
Corporate organisations across sectors such as finance, tech, hospitality, retail, and manufacturing
Non-profit organisations that rely on volunteer engagement
Member-based clubs and societies
Educational institutions that recognise staff, faculty, or high-performing students
Public-sector departments aiming to support morale and retention
WHY THEY DO IT…
Boosted morale and motivation: Thoughtful rewards—especially experiential ones like travel—help employees feel valued and appreciated.
Improved retention: Recognising commitment reduces turnover by strengthening loyalty and job satisfaction.
Higher productivity: Motivated employees tend to perform better, raising overall organisational performance.
Positive workplace culture: Reward and recognition programs promote a culture of appreciation and teamwork.
Enhanced employer branding: Companies known for rewarding and caring for their employees attract stronger talent.
Customisable reward options: Our travel widget allows organisations to offer rewards tailored to different budgets, departments, or levels of achievement
Simplified administration: HR departments gain a user-friendly tool that removes manual work and makes reward management seamless.
Embedding a travel-booking widget directly onto a company or association’s website can give these groups a ready-made tool that fits naturally into their recognition programs.
It offers HR and management teams a smooth, central way to incorporate travel into wellness, reward, or incentive programmes without piles of admin.
There are always firms ready to poach quality employees and failure to recognise talent often leads to a void that becomes an expensive experience to replace. For example: A low -cost retreat is often a popular way to show recognition and also prevents a competitor from poaching a much needed talent.
It’s always healthy to also consider the re-training costs of any individual being replaced.
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Business Proposal For All Organisations
This is for companies looking to plan or introduce Internal Team building based Incentives
Elevating Team Building to the Next Level
1. Introduction
This proposal is submitted, to All organisations that are keen to introduce INCENTIVE TEAM BUILDING PROGRAMS.
The underlying commercial premise is straightforward: a business maximises profitability and efficiency by partnering with specialist providers for services that cannot be delivered effectively in-house. This proposal sets out a structured collaboration that manages to deliver overseas event logistics, enabling organisations to expand and monetise its team building offering at scale.
2. Status of the Parties
FECS
An established travel and event management company with over 30 years’ combined experience in organising group travel and corporate events for high-value clients. FECS specialises in integrating travel logistics into corporate and social event frameworks.
3. Scope of the Partnership
FECS proposes to act as the exclusive logistics and travel partner for planning overseas incentive events.
Under this arrangement, FECS will design, manage, and deliver complete international event packages for groups of up to 30 attendees, enabling your organisation a premium, relationship-focused team building experiences abroad.
4. Services Provided by FECS
FECS shall provide subject to budget a comprehensive, fully managed itinerary, including (but not limited to):
Pre-Departure & Travel
- Return flights from a UK airport (late departures where feasible)
- Meet and greet services at destination
- All ground transportation, including coach transfers
Accommodation & Arrival
- Minimum 4-star hotel accommodation
- Expedited group check-in facilities
- Light refreshments and designated waiting areas upon arrival
Event Programme
Day 2 (Core Team Building Day):
- Breakfast included
- Dedicated networking and registration space
- Opening address and programme briefing
- Guided city tour
- Lunch provision
- Scheduled free time
- Team-building activities
- Evening dining experience (including ½ bottle of wine per attendee)
- Full transport coordination throughout
Day 3:
- Breakfast
- Airport transfers
Accommodation arrangements may include shared occupancy options (same-sex basis) to optimise cost efficiency, at the attendee’s discretion.
5. Roles and Responsibilities
FECS Responsibilities:
- Full design and delivery of travel and event logistics
- Supplier management and booking confirmations
- Issuance of pro forma invoices
- Collection and handling of passport information for travel compliance
Your Organsation Responsibilities:
- Marketing and promotion of travel based event via its notice board or established channels
- Direct engagement with and onboarding of attendees
- Financial responsibility that covers the whole event
- Settlement of FECS invoices in accordance with agreed terms
7. Payment Terms
- FECS will issue a pro forma invoice for each event
- Your organisation shall remit full payment no later than four (4) weeks prior to the event date
- Upon receipt of cleared funds, FECS will confirm all bookings
This payment structure reflects standard industry practice for group travel and corporate event management.
8. Value Proposition and Benefits
For Your Organsation:
- Access to a turnkey international event solution
- Ability to offer premium, differentiated team building/ networking experiences
- ROI and Team generation without operational complexity
- Enhanced brand credibility through association with an experienced provider
For FECS:
- Access to a growing business network
- Recurring event pipeline based on over 1000 employees
- Expansion into curated networking travel experiences
Maintaining exclusivity (maximum 30 attendees per event.
9. Opportunity for Growth
The partnership between FECS & Your Organisation presents significant scope for expansion, including:
- Increased event frequency
- Multiple international destinations
- Industry-specific networking trips
- Premium and executive-tier experiences
The small-group model ensures quality engagement while remaining scalable.
10. Longevity of the Project
This collaboration is designed as a long-term strategic partnership, with the potential to evolve into a flagship offering within any organisational workings or portfolio.
The combination of:
- FECS’s operational expertise, and
- An Organisations network access and marketing capability
creates a sustainable and commercially viable model capable of delivering consistent returns over time.
11. Conclusion
This proposal outlines a clear, commercially sound partnership in which both parties leverage their respective strengths to create a premium international networking product.
FECS stands ready to implement this model immediately and to work collaboratively with your organisation to refine and scale the offering.
Prepared by:
Fun Events Corporate Services Limited (FECS)
For:
All Organisations That Wish To Introduce Business Incentives
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